Please Note: Requests for the 2018 Calendar year Will be accepted as of

September 1st, 2017

Room Reservation Request Form

Requests must be submitted a minimum of 48 hours in advance.

We ask that only the Ministry Head submit this form to their Staff Liaison - thank you.

Your Name *
Your Name
Daytime Phone Number *
Daytime Phone Number
In case we need to contact you about your reservation request
Facility Requested *
Select only those that are needed. Please Note - Conference Rooms are meant for groups with 25+ people and boxed lunch style meals.
***NOTE: YOU MUST PROVIDE YOUR OWN SET UP IF REQUESTING OTHER THAN THE STANDARD SET UP USED ON A DAILY BASIS***
Please estimate
Blackout Dates
Nothing May Be Scheduled During the Following Dates: March 9-11 & 16-18, 2018 (CRHP Retreats); March 29-31 & April 1-2, 2018 (Triduum through Easter Monday); June 18-23, 2018 (Vacation Bible School set up); June 24-29, 2018 (VBS week); July 1, 2018 (Parish Picnic); September 14-16 & 21-23, 2018 (CRHP Retreats); October 15-17, 2018 (Parish Mission); November 3-4, 2018 (Ministry Fair) ALSO INCLUDED - ALL 2018 HOLIDAYS WHEN THE PARISH OFFICES ARE CLOSED: January 1st, March 30th, April 2nd, May 28th, July 4th, September 3rd, November 22nd & 23rd, December 24th & 25th
Date Requested *
Date Requested
(if multiple days, please fill in the next box as the ending day)
Through
Through
Please use this box to specify if you would like to meet on a recurring basis. For example: First & Third or Second & Fourth Sunday of the month; OR first Wednesday of the month January-July.
Will you need time to Set Up? *
Please note the maximum time allowed for set up is 4 hours prior to the start of an event
Event Start Time *
Event Start Time
Actual time the event begins (do not include set up time)
Event Finish Time *
Event Finish Time
Actual time the event finishes (do not include clean up time)
Will you need time to Clean Up? *
My initials below indicate that I agree to the following guidelines: • There are blackout dates for the facilities and during those dates, no one is allowed to reserve or meet in the facilities. • Room set-up is provided for liturgical functions only*; all ministries must do their own set-up and provide their own supplies, paper goods, etc. *If you wish to request set up help, you must contact Maintenance at least 1 month prior to your event (407-657-6114 x 250). • Each ministry must only use the room(s) that has been reserved for them. All children must be supervised at all times. • Clean up includes returning the tables and chairs to the layout posted on the door; turning off lights & air conditioning when you are finished in the room(s); cleaning whiteboards with erasers and whiteboard cleansing wipes (only), if needed; discarding all trash in the dumpster outside of the Parish Center. • If rooms are not left in good order, a cleaning fee of $50.00 may be billed to you. The second infraction may result in denial of future use of the facilities. • Outside doors must NEVER be propped open, for security and safety purposes.

If you have any questions, please call your Staff Liaison or the Communications Coordinator (407-636-4264) Monday-Friday, 9:00am to 5:00pm.